TSG-T3 (USIM) meeting #2		TSGT3#1(99)044
Munich 17th - 19th February, 1999

Title:	Procedure for election of TSG-T WG3 Chairman & Vice Chairman
Source:	3GPP support
Date:	12th February 1999
Status:	For information
1	Nominations for Chairman & Vice Chairman
Article 22 of the 3 GPP Working Procedures states that 
"A candidate for TSG or Working Group election shall provide a letter of support from his Organization and nominations may be made up to the point when an election takes place."
In the case of WG Elections, the nominations should be sent to the TSG Convenor/Chairman, the meeting Secretary (for the purpose of producing a meeting Tdoc) and notification sent to the WG Convenor for meeting planning purposes.

2	Responsibilities of TSG <xx WG<x> 
Article 22 of the 3 GPP Working Procedures also states that:
"The Working Group Chairman and Vice Chairmen shall be elected by the Working Group from amongst the Individual Member representatives.  Each Working Group shall elect a maximum of two Vice Chairmen."
and;
"The Chairman and the Vice-Chairmen shall be appointed for a two year term of office. The Chairman and Vice-Chairmen may be appointed for one further consecutive term.  If no other candidates are available, the Chairman or Vice Chairmen may be appointed for a further term.
Chairman and Vice Chairmen should not usually be from the same region, Organizational Partner, or from the same group of companies.
Successive Chairmen should not usually be from the same Organizational Partner, the same region or from the same group of companies."
and;
"When a new TSG Working Group is established, the TSG shall appoint a Convenor for the first two Working Group meetings.  The initial election for Working Group Chairman and Vice Chairmen shall take place at the second Working Group meeting." 

4	Voting during a WG meeting

Article 26 of the 3GPP Working Procedures states that:
•	"before voting, a clear definition of the issues shall be provided by the Convenor/Chairman;
•	Voting Members shall only be entitled to one vote;
•	if an Voting Member has more than one representative present, only one representative may vote;
•	each Voting Member may only cast the vote once;
•	each Voting Member may carry proxy votes for up to five other Voting Members.  All proxy votes shall be accompanied by a letter of authority from the authorising Voting Member.  Proxies will not be taken into account when determining the quorum;
•	the quorum required for voting during a TSG or WG meeting shall be 30% of the total number of Voting Member companies on the TSG or WG membership list;
•	the result of the vote shall be recorded in the meeting report."

4.1	Secret ballot

Article 28 of the 3GPP Working Procedures states that:
 "In the case where there is more than one candidate for TSG or WG Chairman or Vice-Chairman, a secret ballot shall be used.  For interpreting the result of the secret ballot the following procedure shall apply:
When, in the first ballot, no candidate has obtained 71% of the votes cast, a second ballot shall be held.  In the second ballot, in cases where there are only two candidates, the candidate obtaining the higher number of votes is elected.  In cases where there are more than two candidates, if none of them has obtained 71% of the votes, a third and final ballot shall be held among the two candidates who have obtained the highest number of votes in the second ballot.  The candidate obtaining the higher number of votes in the third ballot is then elected.
The TSG or WG Chairman shall be responsible for the voting process and shall ensure that confidentiality is maintained."

5	Who can Vote at the meeting of TSG-T WG3 #2?

All 3GPP Individual Members who are represented at the second meeting may Vote.
Note:	To be an Individual Member your Company must have either, registered and attended first TSG meeting (automatic Membership) or, completed and returned the 3GPP application form. 
Proxy Votes:
Individual Members who are not represented at the second meeting may only send a proxy if they were represented at the first TSG x WG meeting.
Delegates may carry up to five Proxy votes from other Individual Members. Please note you will require an authorisation for the proxy (fax or Letter).

In short
For the election of TSG WG Chair and Vice Chair(s):
If you attended the first meeting, and attend the second, you may vote;
If you attended the first meeting, and cannot attend the second, you may send a proxy; 
If you did not attend the first meeting, but do attend the second meeting, you will be able to vote.