3GPP TSG-T2 #6 / ETSI SMG4
Kyongju, KOREA, 4-6 October 1999	TSGT2#6(99)780	

Agenda Item:	

Source:	T2 chairman and secretary

Title:	Email decisions

Document for:	

___________________________________________________________________________

Those involved with obtaining email agreement for documents should try to abide by the following principles:

1.	It should be the responsibility of the relevant SWG chairman to obtain agreement on particular documents Where appropriate, the SWG chairman should indicate that he has nominated someone else to take on a particular task.

2.	The subject of any email related to obtaining agreement on a document should clearly identify what is happening, e.g. Subject: "Deadline 04-SEP Proposed Liaison to NASA on Spacesuit API for MEXE" 
Note that SEP is used to avoid confusing the 4th Sep with the 9th April (04/09 and 09/04 are used in different parts of the world to mean the same thing).

3.	The deadline for approval should be clearly stated when the document is sent out.

4.	Approval of documents should preferably span two working weeks, e.g. a document sent out on Monday should not be considered approved until the following Monday.  Exceptions are allowed for urgent documents, at the discretion of the SWG chairman.

5.	Decision announcement: When a decision is made (agreed, rejected, postponed,..) a clear notification on what has been agreed shall be sent on the mailing list.

6.	The SWG chairman forwards the agreed document to the T2 secretary (may be done by cc-ing him on the decision announcement email). The T2 secretary will send the LS to the addressed group(s).