3GPP TSG-T2 #6 / ETSI SMG4
Kyongju, KOREA, 4-6 October 1999	TSGT2#6(99)779draft	

Agenda Item:	

Source:	T2 chairman and secretary

Title:	Email decisions

Document for:	

___________________________________________________________________________

Those involved with obtaining email agreement for documents should try to abide by the following principles:

1.	It should be the responsibility of the relevant SWG chairman to obtain agreement on particular documents. Where appropriate, the SWG chairman should indicate that he has nominated someone else to take on a particular task.

2.	The subject of any email related to obtaining agreement on a document should clearly identify what is happening, e.g. Subject: "Deadline 04-SEP Proposed Liaison to NASA on Spacesuit API for MEXE" 
Note that SEP is used to avoid confusing the 4th Sep with the 9th April (04/09 and 09/04 are used in different parts of the world to mean the same thing). If a Tdoc number has already been assigned, it shall be included in the subject.

3.	The message asking for an email approval for a specific document should be sent to the T2 main list indicating the SWG list where the discussion takes place. CRs to non-approved specifications as e.g. 23.057 v1.5.0 can be handled purely on the SWG list.

4.	The deadline for approval should be clearly stated when the document is sent out. Approval of documents should preferably span two working weeks, e.g. a document sent out on Monday should not be considered approved until the following Monday.  Exceptions are allowed for urgent documents, at the discretion of the SWG chairman.

5.	Decision announcement: When a decision is made (agreed, rejected, postponed,..) a clear notification on what has been agreed shall be sent on the T2 main mailing list. The agreed document shall get a document number.

6.	The SWG chairman forwards the agreed document to the T2 secretary (may be done by cc-ing him on the decision announcement email) for further processing and uploading to the server.